This set of pages contains specific instructions on how to complete the On-Line Police Crime Report. It would be a VERY good
idea for you to print these pages on your printer so that you can refer to the instruction sheet as you complete the Online Crime
Report Form. Most of the boxes on the report form are self-explanatory. Please complete all fields that apply to the incident.
Much of the information that you provide is utilized in preparing crime statistics. This information is kept confidential and is only
released on a need / right to know basis. An example of need / right to know would be if a victim's insurance agent / company requests
a copy of a report to process a claim or if you or someone else involved in the incident needs a copy.
YOU MAY ONLY REPORT INCIDENTS
THAT HAVE OCCURRED IN THE CITY OF ROCHESTER! IF THE INCIDENT YOU ARE REPORTING OCCURRED OUTSIDE OF THE CITY OF ROCHESTER, PLEASE
CONTACT THE APPROPRIATE AGENCY TO MAKE YOUR REPORT.
To begin the report process click on the words "Continue To Report Form" at the
end of this page. If you are not sure about what information is requested, please refer back to this page. You can navigate from field
to field by hitting the tab key - don't use the Enter key on your keyboard until you are ready to send your report.
What
kind of crime are you reporting?
Currently you may only report the following incident types:
( Pick the category that best
describes the incident that you are reporting)
- Vandalism - Malicious mischief
or damage done to your property valued at less than $500. (Exception is graffiti which needs to be photographed by an officer.) If
the incident that you are reporting has suspect information, either name or description, do not use the on-line process, call
(603)330-7127. If you are reporting an emergency dial 9-1-1.
- Vehicle
Tampering - Damaging, defacing or removing any parts of a vehicle, windows smashed, car keyed.
- Theft - The unlawful taking of the personal property of another (Exception is if it is taken from inside your home or the property
taken is worth more than $500.)
- Lost/Stolen Property - Property valued
at less than $500 that is missing and it is not known if the property was taken or lost.
- Harassing Phone Calls - Immediate hang-ups, obscene language, etc. with no known suspects.
What is the address or specific
location of the incident?
If possible list the address of the location of the incident. If the address is not known you may describe
the location by name if that location is a commonly recognized landmark or location. An example would be the Lilac Mall, or City Hall
Parking.
What is the cross street of the incident?
If you do not know the exact location, or if the incident occurred on a street,
you may give the nearest cross streets as the location, (i.e. Highland Street and Salmon Falls Road.). We must have a specific location
of some kind to accept your crime report (you cannot just list "Route 125.")
When did this incident occur? (Date and Time)
If you
know the specific date of the incident, enter that date using the following format: month/day/year or "Unknown." if not known.
The
premise type where this incident occurred was:
If the incident premise type was a premise that is not listed with the check boxes,
select the "other" check box and complete the other field. Examples of other premise types would be "store, business, public roadway,
etc.".
Was there a vehicle involved?
If the crime occurred to a person’s vehicle such as vandalism, or the theft occurred from
a vehicle, check the yes box and complete the following fields describing the victim vehicle. If the incident occurred from another
location or to other property, select " no" in the drop down menu and bypass the vehicle description fields.
What type of vehicle involved?
Was
the vehicle a 4 door, SUV, Pick up, etc.
What type of vandalism occurred?
If for example the vandalism was a rock thrown through
a window, select "Break Glass" from the drop down menu. If for example the damage was vehicle paint scratched, keyed, or painted on,
select Keyed/Scratched from the menu. If the damage was to the tires select this menu option. If you need to clarify further, you
may do so later in this report in the additional information area.
What was the point of entry?
How did the perpetrator enter
the victim’s property? Select the appropriate category from the drop down menu. You will only use this drop down menu field if the
type of crime being reported was a theft or auto burglary. If you are reporting a crime where there was no entry into a vehicle, residence
or other type structure, select "N/A" (not applicable).
What was the method of entry?
How did the perpetrator of the crime being
reported actually make entry into the victims property. Your choices are N/A (not applicable), Open/Unlocked (referring to a door
or window), Break Glass, Pry (where a tool was used to pry open a door or window), Body Force, Unknown (where the reporting person
could not determine how entry was made) or other.
What was the location of entry?
Select the category that best describes the
location where the perpetrator entered the premise.
Where was the victim at the time of this incident?
Select the category that
best describes where the victim was at the time of the incident
Please provide a brief summary of the incident:
This is a free
form box in which the victim can type a brief explanation of what happened. Please be brief and to the point. The victim’s entire
itinerary of a day is not needed. An example would be: "I went to the grocery store at approximately 1:30pm. My car was left unattended
in the store parking lot for approximately 30 minutes. When I came out I noticed that the left rear tire had been slashed".
Describe
What Was?
Select the category that best describes the nature of the property you will describe: Stolen, lost, etc.
Description
of Property:
The following information is required when describing property that has been stolen or lost. Enter the data
in the following format: Type of Article, Quantity, Serial No, Brand & Model, Color, Dollar Value. Place a comma after each
item and then enter 4 spaces after each comma. If you do not know the information for a category, enter "Unknown". To enter a second
item, hit the enter key and repeat the process.
1. Television, serial # 121433534444, Sony Trinitron 27", Silver with black trim, $350
value.
2. $500 cash in $100 bills.
3. Santa Claus lawn ornament, $30 value.
Following are examples of information that should be included
if available in addition to the value. IMPORTANT - Include all SERIAL numbers if available:
Some items will have to be described as best you can, as they will not have identifying numbers.
It is very important that you provide serial numbers if available. Each year we dispose of a lot of unclaimed property because we
cannot locate the owner.
Total Value of all Items:
Add up the value of the total loss of the victim and enter that number in this
field.
Victim Information:
Enter as much information as you have about the victim of this crime.
What are the victim's first,
middle and last names?
If you are reporting this incident on behalf of another person use that persons name and address information.
If the victim of a crime is a business, list the business name in this box, but be sure to list your name in the Additional Victim
box below.
What is the victim’s address?
Please list the actual mailing address of the victim of the crime - not the location where
the incident occurred. If the victim utilizes a Post Office Box for receiving mail, the actual street address of the victim should
be entered.
What gender is the victim?
This field is a drop down box.
What is the Date of Birth?
Use the following format: 04/13/2005
What
are the victims phone numbers?
Please enter a valid phone number or numbers.
What is the victim's drivers license number?
Located on
your driver’s license. Usually a series of letters and numbers or just numbers.
Additional Victim or Other:
Use this box
to list the names of other victims, or the reporting party if the victim is a business or if making the report for another.
Additional
Information:
Include any information that you feel may be important to this case. For example, if you do not know for sure who the
suspect is, but you suspect it may be someone you know, list him or her here. If you are an employee at a victim business, you may
want to list your work days and hours for contact if needed. If you have additional phone numbers or a different mailing address you
would like us to include on the report, list them here.
Reporting Information:
This information is needed to validate your report.
Signature:
Type
your name as you would sign it. This e-signature is an acknowledgement that you are certifying that the information you entered is
true and correct.
Email address:
Please enter your email address in this format: anyone@aol.com. Once you submit your report and it
has been reviewed, you will receive an automated email indicating receipt of your report. If you are using a computer at a public
library and do not have an email address, you may not use the online crime report. Please finish as many fields as you can,
and bring it with you when you come to the Police Department to file your report.
Date of report:
Use the following format: 02/29/2008
